Desktop Softwares

R&D Coach

CronoMagic developed R&D Coach with the collaboration of KPMG R&D Group. This is the most comprehensive software of its kind to fulfill all the needs of R&D Management and Tax credits for Canadian companies. R&D Coach is a trademark of KPMG Canada. Click on R&D Coach logo to visit http://www.rndcoach.com.

Gathering of supporting Documentation

Industry-standard time sheet system.
Choice of Daily, weekly or monthly time sheets at the employee level.
Quick data entry system for time sheets including templates for repeated time entries.
Gathering of time and cost by project, activity and sub-activity.
Linking of technical and other documentation to time sheets and projects.
Pre-written narratives (keywords) to describe work performed.
Time sheet control system (calendar view) to alert users when time input is missing.
New in Version 1.75- Introduction of a lite customer billing system.
New in version 1.75- Ability to post all unposted time entries for several days in one click .

Project Management

Divides projects into sub-projects, activities and sub-activities
Budgets labor and other costs by projects and activity
Compares labor and other costs with actual costs
Gathers technical information for projects and activities
Gathers information to prepare the technical reports by projects automatically
Links technical documentation to projects
Sets deadlines for the completion of each activity and sub-activity
Retains project information for projects overlapping more than two taxation years
Allows gathering of data on non-eligible activities such as R&D done overseas and marketing
Allows conversion or reclassification of non-eligible activities into eligible activities (and vice versa) and changes the time sheet entries retroactively at the option of the user
Library of standard activities to avoid retyping when setting up new projects
Creation of templates to import activities from other projects- a time saving feature
A tree view report to see the components of each project, e.g. activities, sub-activities, documents attached, resources assigned etc.
Built in option for customized module

Other Costs Module

Intelligent cost module which determines the rate of eligibility for each expense item
Configurable for each cost category as to rate and portions of eligibility
Provides overriding features for goods and services acquired from related parties
Permits the entering of non-eligible costs to keep a record on total costs
New in Version 1.75- Library of supplier's names to speed up data entry
New in Version 1.75- Ability to import data from other applications

Training and Ease of Operation

Optional tool tips for each menu button to learn the functionality of each button
In the project module, the technical people are taught how to complete the scientific sections -e.g. advancements, uncertainty etc.
A complete help module (F1) along with Revenue Canada interpretations
Instantly bilingual
New in 1.75version -Introduction of Outlook/Excel/Word type configurable menu
New in 1.75 version - Introduction of a floating tool bar menu
New in 1.75 version - User access level extended to custom utilities and reports

Security and Approval Features

Assignment of access privileges at the employee level to protect confidential information
Filtering of information on certain screens to allow partial access
Denies modification of previously entered time sheets at the option of the supervisor
Denies entering of time into the completed fiscal year (lock feature)
Allows the entering of dummy salaries which can be corrected at the time of filing
Setting up of departments and assignment of employees to the departments
Assignment of projects to employees denying them access to other projects
128 Bit high security data encryption (Available on demand)
Naming of a (or multiple) supervisor for each department enabling him to approve and access the time sheets of departmental employees

Report Generation

Built in Report writer to produce quick reports
Built in Word mail merge utility to produce reports in Word
Template to produce technical report in Word
Accessibility of data via Excel and Word
Availability of a third party query wizard (advanced report writer) configured to R&D Coach
New in Version 1.75- Ability to export report data into various format (Text, Excel, Dbase, Word etc)
New in Version 1.75- Addition of new management reports -e.g. missing time sheets
New in Version 1.75- Print your company logo on reports

Communication Features

Data entry through a remote location
New in Version 1.75 - Built in e-mail and instant messaging among users
New in Version 1.75- Ability to pack and send data files to your R&D advisors for review

Tax-related features

On-line preparation of form T661 for tax return preparation
Calculates proxy amount by employee
Takes into account proxy amount restrictions for specified employees
Captures taxable benefits and bonuses for R&D pool and ITC purposes
Allows picking up support staff at the Quebec level in case of proxy election
Prevents the inclusion of bonuses into the R&D pool for specified employees
Captures entire salaries of employees who work 90% or more on R&D activities
Calculates Québec R&D wage tax credits and other Québec R&D incentives (e.g. 40% credit for universities).
Computes Québec R&D wage tax credits for sub-contracting work done in Québec
Computes Ontario Super Allowance and the Ontario Research Tax Credit
Keeps track of restrictions on non-arm's length transactions
Computes on-line investment tax credits (ITC's) both at the federal and provincial level
Prevents the entering of overhead costs where proxy is selected
Capable of comparing the ITC computed through the proxy and traditional methods
Determines the eligibility for 35% tax credit rate as well as 40% rate for Quebec
New in version 1.75- Introduction of new Quebec tax rules for super deductions etc
New in Version 1.75- Introduction of B.C. R&D tax credit

Technical Features

Automatic updates on local workstations by remote server for all users once the newer version is installed on the network
32 Bit Window 95/98 and NT 4.0 compatible graphical user interface
Operates on any network that supports Windows 95/98
Windows 2000 ready
Supports one billion records per data file
Accepts 1280K of data per record
Record seek (search) time 1/10 seconds per one billion records
Uses standard data base files
Ability to setup an employee at departmental level or company level
Company and User level language setup
User level multi-function security access
Supports unlimited number of users concurrently (If your license allows it)
Prevents same user logon from two different stations to prevent the confusion and data loss
State-of-the-art Windows 98 -compatible HTML bilingual help with Web connectivity
Multi-level fail-safe time sheet data entry
Local backup of time sheets on users hard disk (Employee level)
Four styles of user configurable tool tips
Progress bar indicator shows status of work-in-progress
Custom report writer helps create virtually any kind of report in minutes
Features calendar, calculator and user diary
Capable of linking with any other program on record level
Built-in Re-index and Optimize utilities
Prevents data loss in case of power failure (On network stations)
New in version 1.75 -Built in reminder for schedule tasks in user diary

Technical Support and Customization

One year free telephone technical support
Bilingual help desk is available on web with all sorts of technical information
Users can sends the questions directly to technical support via time sheet help
Personalized web based help desk for each customer by password
Reasonably priced customization
Customization will be upgraded free of charge in newer versions (If required)
Downloading of newer version through the web
Utilities for restructuring of data to adopt the newer version
Automatic updates on local workstations by remote server for all users once the newer version is installed on the network

List of Future Enhancements